Privacy & Compliance
We always endeavor to make our research and work as legally-proof as possible. We never undertake anything even remotely linked to what it may appear to be a non-legit project and in any case, we do not engage in illegal operations of an kind, shape or form these may be.
Introduction
CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) needs to gather and use certain information about individuals and / or businesses.
These may include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact.
This policy describes how this personal data must be collected, handled and stored to meet standards.
Data Protection Act
The GDPR 2018 describes how organisations — including CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) — must collect, handle and store personal information.
These rules apply regardless of whether data is stored electronically, on paper or on other materials.
To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully.
Mandatory principles
The GDPR 2018 is underpinned by eight important principles. These say that personal data must:
Be processed fairly and lawfully, be obtained only for specific purposes, be adequate, relevant and not excessive. be accurate and kept up to date, not be held for longer than necessary, processed in accordance with the rights of data subjects, be protected in appropriate ways, not be transferred outside the EU/EAA, unless that country or territory also ensures an adequate level of protection.
Risk & responsibility
This policy applies to the head office of CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) and also to (if existing): All branches of CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI), All staff and volunteers of CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI), All contractors, suppliers and other people working on behalf of CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI).
It also applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the GDPR 2018. This can include, but may not be limited, as follows: Names of individuals. Postal addresses, Email addresses, Telephone numbers.
General staff guidelines
The following are general guidelines, which are mandatory to be observed and applied as per case may be: The only people able to access data covered by this policy should be those who need it for their work, Data should not be shared informally, Employees should keep all data secure, by taking sensible precautions and following the guidelines below.
In particular, strong passwords must be used and they should never be shared, Personal data should not be disclosed to unauthorized people, either within the company or externally, Data should be regularly reviewed and updated if it is found to be out of date. If no longer required, it should be deleted.
Data storage policies
Personal data is of no value to CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) , unless the business can make use of it. However, it is our resolve and policy as follows.
When personal data is accessed and used that it can be at the greatest risk of loss, corruption or theft, When working with personal data, employees should ensure the screens of their computers are always locked when left unattended. Personal data should not be shared informally. In particular, it should never be sent by email, as this form of communication is not secure. Data must be encrypted before being transferred electronically. The IT manager can explain how to send data to authorised external contacts.
Data accuracy
The law requires CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) to take reasonable steps to ensure data is kept accurate and up to date. The more important it is that the personal data is accurate, the greater the effort CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) should put into ensuring its accuracy. It is the responsibility of all employees who work with data to take reasonable steps to ensure it is kept as accurate and up to date as possible.
Subject access request
All individuals who are the subject of personal data held by CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) are entitled to: Ask what information the company holds about them and why, Ask how to gain access to it, Be informed how to keep it up to date, Be informed how the company is meeting its data protection obligations, If an individual contacts the company requesting this information, this is called a subject access request.
Data disclosure reasons
In certain circumstances, the GDPR 2018 allows personal data to be disclosed to law enforcement agencies without the consent of the data subject. Under these circumstances, CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) will disclose requested data. However, the data controller willrequested data. However, the data controller will ensure the request is legitimate, seeking assistance from a legal adviser where necessary.
Providing information
CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) aims to ensure that individuals are aware that their data is being processed, and that they understand: How the data is being used, How to exercise their rights.
For more information on our data protection policy, our GDPR Service Agreement addendum or about other additional steps implemented starting the 25th of May 2018, please contact us at: +40-(0)-741394667, email us at office@eurosurveillance.ro, or obtain more information by visiting our website, www.eurosurveillance.ro.
Means of inquiry
We always endeavor to make our research and work as legally-proof as possible. We never undertake anything even remotely linked to what it may appear to be a non-legit project and in any case, we do not engage in downright illegal operations of an kind, shape or form these may be.
We are always striving to put not our clients at risk due to non legit reports sent to client for which he will have to answer to a court of law for the legality of it all. If you have any questions regarding this document, or any queries at all regarding our policies of privacy and compliance, do not hesitate to contact us.
We fully understand
Private investigative businesses and services they provide (be that plain investigations, background checks, due diligence, insurance claims, etc) can involve significant personal data processing, so complete adoption of GDPR compliance is crucial, mandatory, both protective and secure for all.
It is important for businesses to raise awareness of the changes, review current privacy notices, background screening policies and in general, their approach to this new age of data protection regulations and requirements, which GDPR 2018 certainly is and currently stands for.
Why this policy exists
This data protection policy ensures CIDP “Tanase V. Iulian” (also trading as Eurosurveillance CI) shall:
Fully comply
Protect the rights
Public awareness
The above is but a shortened version of our Data Protection & Privacy. A full version of the this document is available for download, for your correct information, understanding and perusal.